Online Events Calendar Policies & Procedures

About the online events calendar

The University of Toronto online events calendar is a central location for publicizing events sponsored by groups affiliated with the University. We encourage all areas of the University to contribute to this calendar (see Posting to the events calendar). Users can search for events by category, audience, department, sponsor, or date.

(Users looking for academic calendar information should refer to the desired faculty course calendar. A list of faculty websites is available on the U of T website at http://www.utoronto.ca/academic.htm).

Disclaimers: The University makes every attempt to ensure the accuracy of the posted event information; however, we cannot guarantee the accuracy of event details provided in this listing. This calendar is not a complete listing of all events happening at the University of Toronto.

Usage policy

The calendar is a publicly available list of upcoming and current University events. Individuals are welcome to reference events posted on the calendar, but should be aware that accuracy of information is not guaranteed. The University is not responsible for any inconveniences that result from inaccurately posted information.

Subscribe to U of T events using RSS

All users are invited to subscribe to U of T RSS feeds powered by the online events calendar. RSS is a syndication format that allows you to subscribe to a list of updates from a given source. In this way, you can get notified of updates to a website automatically. Through an RSS reader, updates are delivered to you whenever a new item is added to the feed.

The U of T events calendar is set up in a way that allows for users, groups and departments to grab an RSS feed for events that fall into certain categories, audience types and departments. For example, an RSS feed can be generated for all general events for all departments or another feed can be generated for current undergraduate students events only.

In order to generate the desired RSS feed URL:

1. Select “Get RSS feed” from the events calendar main screen.
2. Select a sponsor, audience and category as desired.
3. Select the “Get RSS feed” button. The URL that gets returned is the address of the desired U of T RSS feed.

Posting to the events calendar

The U of T events calendar is a service for publicizing University-sponsored events. All members of the University community are encouraged to submit events to be posted on the events calendar. Once submitted, events are reviewed and posted by an authorized event publisher.

The University reserves the right to remove or edit an event posting if it contains insufficient or inappropriate information. The University also reserves the right to revoke a user’s posting privileges if the user is found in violation of the Appropriate Use of Information and Communication Technology Policy.

Submitting events to be published

All individuals affiliated with the University of Toronto who hold an active UTORid may submit events to be published in the calendar. Events will be published once they are approved by an authorized event publisher. Because the calendar is a service for the entire University, it is necessary for event publishers to review information before it is made publicly available.

There is no guarantee that a submitted event get posted immediately, so it is strongly recommended that users submit events well in advance to ensure timely posting. Missing or inadequate information may delay the posting of an event, so users should take care to submit complete and accurate information about their events.

Becoming a recognized event publisher

Authorized event publishers review and post events submitted by members of the University community. If you would like a member of your area, department, or group to have posting privileges for the online events calendar, you can apply via the “Request posting privileges”. The prospective event publisher will need to submit the following information:

• Full name
• UTORid
• Status at U of T
• i.e., student, staff or faculty
• Sponsor and name of supervisor
• i.e., the department or group on behalf of which the person will be posting
• Event categories for access

Criteria for approving or rejecting events for publication

Event publishers will check submitted events against a set of criteria for posting. Criteria for rejecting an event for publishing include:

• Events not affiliated with the University or not sponsored by a department, division, or recognized group at the University
• Events that represent a violation of any of the University policies as approved by Governing Council.

Information should be submitted to the events calendar administrator via the “Request posting privileges” link from the events calendar website.

Ongoing development of the events calendar

The U of T events calendar will be reviewed periodically. Suggestions and feedback are welcome from members of the U of T community. Please email the events calendar administrator at events@utoronto.ca.

Events by Date

Events by Campus